Best Accounting Software for Busy B2B Businesses (2024)

The daily grind for B2B businesses is real. Juggling multiple invoices, tracking project costs down to the penny, and maintaining accurate inventory control can feel like a three-ring circus. The result? Hours lost to manual data entry, delayed financial reporting that leaves you flying blind, and a constant struggle to keep your finger on the pulse of your cash flow.

Here’s where efficient accounting software comes in. It automates repetitive tasks like invoicing and bill payments, giving you back valuable time. Plus, it acts as a central hub for all your financial data, providing real-time insights so you can make informed decisions faster. Imagine being able to ditch the spreadsheets and finally have time to focus on what truly matters – growing your B2B business!

Understanding Your B2B Accounting Needs

Understanding your unique needs is essential for selecting the right accounting software to effectively manage finances, streamline processes, and support business growth. 

When it comes to financial management, B2B businesses have distinct needs compared to businesses in other industries:

  • Complex Invoicing: B2B transactions often involve multiple products or services, requiring detailed invoices with variable pricing structures.
  • Project Management: B2B businesses frequently work on projects with specific budgets and timelines. Accounting software should track project costs and profitability.
  • Inventory Control: Managing inventory is crucial for many B2B businesses, requiring features for stock tracking, purchase orders, and low-stock alerts.
  • Business Size: Smaller companies may prioritize user-friendliness, while larger ones might need robust features and scalability.
  • Transaction Volume: High transaction volume necessitates software that can handle large data sets efficiently.

Choosing the Right Software for Your B2B Business 

When choosing accounting software for your B2B business, prioritize features that address your needs. Look for software that offers:

  • Robust invoicing: Create and send professional invoices with ease, including recurring billing options for predictable revenue streams.
  • Automated bill payments: Save time by scheduling automatic payments for vendors and ensure bills are paid on time.
  • Inventory management: Track inventory levels, receive alerts for low stock, and streamline purchase orders.
  • Project tracking: Monitor project costs and profitability, and ensure project budgets are adhered to.
  • Seamless integrations: Integrate your accounting software with CRM, project management, and other business tools for a unified workflow.
  • Reporting and analytics: Gain valuable insights with customizable reports on everything from sales trends to cash flow.

Top 7 Accounting Software Options for B2B Businesses

The right accounting software streamlines financial tasks, saves time, and provides valuable insights to help you make informed decisions. But with so many options available, it can be overwhelming to know where to start. 

Here’s a list of our top seven accounting software options and some of their features.


QuickBooks Online (QBO)

Features: QBO offers a comprehensive suite of accounting features including invoicing, expense tracking, bank reconciliation, and financial reporting. It also integrates with various third-party apps for added functionality.

User-Friendliness and Affordability: QBO is known for its user-friendly interface and offers various pricing plans to suit businesses of all sizes and budgets.

Scalability: It scales with your business as it grows, making it suitable for both small startups and larger enterprises.


Cloud-Based Accessibility: Xero is a cloud-based software that allows users to access their financial data anytime, anywhere, making it convenient for busy B2B businesses.

Automation: It emphasizes automation, streamlining processes such as invoicing, bank reconciliation, and expense tracking.

Scalability: Xero is scalable and can accommodate the needs of growing businesses, offering advanced features like project tracking and inventory management.


User-Friendly Interface: FreshBooks is known for its intuitive and easy-to-use interface, making it ideal for small and medium-sized B2B businesses.

Invoicing and Time Tracking: It offers features such as invoicing, time tracking, expense management, and project management, simplifying accounting tasks.

Affordability: FreshBooks offers affordable pricing plans with the option to scale up as your business grows.


Free Software: Wave offers free features like invoicing, expense tracking, and basic reporting, making it an attractive option for small B2B businesses on a tight budget.

User-Friendly: It has a user-friendly interface and is easy to set up and use, even for non-accountants.

Limited Scalability: While Wave is great for small businesses, it may lack some advanced features needed by larger B2B enterprises.

Zoho Books

Robust Features: Zoho Books offers robust accounting features including invoicing, expense tracking, inventory management, and advanced reporting.

Integration: It integrates seamlessly with other Zoho apps, as well as third-party software, providing added functionality and flexibility.

Affordability and Scalability: Zoho Books is affordable and scalable, making it suitable for businesses of all sizes, from startups to larger corporations.

Sage Business Cloud Accounting

Comprehensive Solution: Sage Business Cloud Accounting provides comprehensive financial features tailored for B2B businesses, including invoicing, expense management, and reporting.

Scalability: It scales with your business needs, offering different pricing plans and add-on features to accommodate growth.

Industry-Specific Solutions: Sage offers industry-specific solutions for sectors like construction, manufacturing, and professional services, catering to the unique needs of B2B businesses in these industries.

Intuit QuickBooks Self-Employed

Simplified Accounting: QuickBooks Self-Employed is designed for freelancers, independent contractors, and sole proprietors, offering simplified features like invoicing, expense tracking, and tax estimation.

Ease of Use: It has a user-friendly interface and is easy to set up and use, making it ideal for busy self-employed professionals.

Limited Features for Larger Businesses: While suitable for solo entrepreneurs, QuickBooks Self-Employed may lack the advanced features needed by larger B2B businesses with more complex financial management needs.

Bonus: Maximize Your B2B Accounting Software

Busy B2B businesses can unlock even greater efficiency with these tips:

  • Set up automated workflows to streamline repetitive tasks like invoicing and expense tracking.
  • Integrate your accounting software with other business tools such as CRM systems and payment processors for seamless data flow.
  • Leverage reporting features to gain insights into financial performance and make informed decisions quickly.
  • Regularly update and adjust your financial data to ensure accuracy and compliance.
  • Invest in employee training to maximize the use of software features and optimize efficiency.

Conclusion: Invest in Efficiency

The right accounting software can be a game-changer for B2B businesses. It streamlines workflows, saves valuable time, and unlocks valuable financial insights. By considering your specific needs and exploring the options listed above, you can find the perfect solution to empower your business for growth. 

How FiscalChimp Can Help

Want to get the maximum benefit from your accounting software? FiscalChimp is the answer! We offer seamless integration to unlock the full potential of your financial tools. But that’s not all! We provide a comprehensive range of services tailored to B2B small businesses. Don’t wait – contact us today and let’s discuss how we can help your business thrive!

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